By completing the Ted Ellis Trust Membership Application Form, the Trust  and the Friends of the Trust (hereafter TET) understand that you have given us consent to contact you as detailed below. TET keeps a record of your contact details, so we can recognise you, contact you, and respond appropriately to your enquiries. Your information is kept securely, solely for the purposes of TET. We do not trade personal data with third parties.

How we contact you

TET will contact you either by Royal Mail post or email unless you have specified otherwise. Occasionally we may have cause to contact you by telephone to cancel or change an arrangement.

Data Protection and Retention Policy

This policy applies to TET, Charity Commission Registration No 296966. All information is collected and processed in accordance with current UK Data Protection legislation. You can view Data Protection Principles at

Subscribed members

TET keep your data so that we can send you (as applicable) our thanks, newsletters, updates, and invitations to events and activities. We will only phone you in person if absolutely necessary.

Retention and deletion

Your details will be kept for no longer than 2 years after your last payment or consent, and then deleted.

Accessing the information, we hold

To see, correct, or update the personal information TET hold about you, please contact us on

Withdrawing your details

TET will not contact you if you have asked us not to, and all personal information will be deleted. If you wish to unsubscribe from any particular form of communication from TET or to have all your details removed, please contact us at


The database containing your membership details is password protected, not connected to the internet, and can only be accessed by TET. Personal information you supply for our newsletter, subscription and other enquiries are held on our web host’s secure server, which meet current regulatory standards. TET does not share personal data with third parties without permission, except where necessary for crime prevention and detection, or if required to do so by law. TET does not trade personal data and we do not use your data for personal profiling, screening or research.

Other information collected

We collect several different types of information for various purposes to provide and improve our service to you.

Types of Data Collected

Personal Data

While using our website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Your name
  • Your email address
  • Cookies and Usage Data

Usage Data

We may also collect information how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse our service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Use of Data

TET uses the collected data for various purposes:

  • To provide and maintain the service
  • To notify you about changes to our service
  • To allow you to participate in interactive features of our service when you choose to do so
  • To provide customer care and support
  • To provide analysis or valuable information so that we can improve the service
  • To monitor the usage of the service
  • To detect, prevent and address technical issues